Here's Why Trello Will Be Your New BFF

Here's Why Trello Will Be Your New BFF

Trello is a Visual Project Management Tool Organized by Boards, Lists and Cards.

It uses the Kanban method, is very user-friendly, and best of all it's a free tool!

Trello is easy to learn - do you know how to use a post-it note? It's almost that simple! Think of a Trello board as a whiteboard with the name of your project as its title. A ‘card’ is an item or task (imagine it on a post-it note) that you arrange on the whiteboard under the list or topic it belongs to.

Trello works wherever you are with apps available for phones and tablets plus a web version for laptops.


Building Blocks of Trello:

A Trello board is a list of lists, filled with cards. It's a lot more than that, though. Trello has everything you need to organize projects of any size. Boards can also be grouped into teams. For example, College Admissions CALM is set up as a team with multiple boards.

Each Trello board contains lists. The lists are sub-categories of the board topic. Lists keep cards organized in their various stages of progress. They can be used to create a workflow where cards are moved across lists from start to finish, or simply act as a place to keep track of ideas and information. There’s no limit to the number of lists you can add to a board, and they can be arranged however you like.

The fundamental unit of a board is a card. Cards are used to represent tasks and ideas. A card can be something that needs to get done, like a blog post to be written, or something that needs to be remembered, like hex codes for brand colors.

Cards can be customized to hold a wide variety of useful information by clicking on them. Open a card and you can add comments, upload file attachments, create checklists, add labels and due dates, and more. Drag and drop cards up and down in a list and across lists to show progress. There’s no limit to the number of cards you can add to a board.

BENEFIT OF TRELLO: There is complete flexibility with lists and cards -- you can have an unlimited number, plus they can be reordered, moved or even deleted if they are not relevant to your blog.

Cards can contain:

Labels - add more description and are a way to categorize cards.

Checklist/Workflow - a listing of all the tools and resources in a step by step process to complete one task. This is important because it makes you more efficient with your time and supports batching your work. Checklists can be edited and customized to the way you work and will be refined over time. Plus, you can add new cards for additional workflows specific to your blog. You can delete cards that are unnecessary as well.

Due Dates - set a date and time when a task is due.

Attachments - can link directly to things stored in Google Drive or other cloud storage. This makes it possible to have access to everything from this one board. This includes graphics, links, files, images, and all of the things.

Activity - here is where comments can be added to the card.

Card Covers - use these to make your boards more fun and beautiful, as well as more functional. Card attachments can now be displayed on the front as full-sized covers, and you also have the ability to change the color of a card. Card covers act as visual cues to find things quickly or can be used to create a separation between sections.


Trello helps you get more organized in a visual and attractive way, plus covers are a great way to personalize the board. In this board, notice the card headers at the top of each list. There are also cards that are set to a certain color and ones that contain images or quotes.